How Portland State University improved research visibility and eliminated shadow systems

Without a centralized research administration system, Portland State University relied on shadow systems, individual tracking methods, and manual communication to keep research moving. By implementing Kuali Research, the university gained greater transparency, automated workflows, and a connected view of research operations across the institution.

Watch the video below to hear how Portland State University transformed research administration. 

Full case study

The Challenge

Limited Visibility Across Research Operations

Before implementing Kuali Research, Portland State University relied on spreadsheets, personal notes, and disconnected tracking methods to manage research administration. Without a centralized system, it was difficult to maintain consistency across teams, provide transparency to faculty, or understand where proposals and compliance reviews stood in the process.

The Solution

One Connected Platform for Research Administration

Portland State University implemented Kuali Research to centralize research administration workflows and eliminate disconnected tracking systems. Automated workflows now provide real-time visibility into proposal approvals and compliance reviews, while reminders and notifications keep researchers and administrators informed without relying on manual follow-up. Rather than managing multiple spreadsheets and email chains, the university now has a single platform that supports transparency across the entire research lifecycle.

The Results

Greater Transparency. Better Decisions.

Today, Portland State University has a more connected view of research administration. Administrators spend less time tracking information manually, faculty have greater visibility into the status of their requests, and institutional leaders can monitor research operations from a single, comprehensive view.

• Eliminated shadow systems and duplicate tracking spreadsheets

• Increased transparency for administrators, leadership, and faculty

• Automated reminders and workflow notifications

• Reduced manual email communication

• Gained a holistic view of research operations across the institution

  For Portland State University, the value of Kuali extends beyond the platform itself. The team appreciates working with experts who understand the complexities of research administration and provide guidance to help improve institutional processes.